Legal Support Specialist
Firm Description:
Our client is a global law firm with nearly 1,400 lawyers across 19 offices in the U.S., Europe, and Asia. Renowned for its work with technology and life sciences companies, the firm advises on transformative deals, high-stakes litigation, and complex regulatory matters. It is a market leader in venture capital, IPOs, and innovation-driven legal services, and is consistently recognized for its inclusive culture and commitment to excellence.
Position Description:
A highly respected international law firm is seeking a Legal Support Specialist to support attorneys within its Infrastructure, Energy, Real Estate, and General Corporate practice groups in New York.
This is a newly created position supporting a new Partner joining the team, with additional attorney support responsibilities expected to grow over time. The role is ideal for a polished, proactive, and adaptable legal support professional who thrives in a fast-paced law firm environment and enjoys providing high-touch administrative and operational support.
The ideal candidate will bring strong law firm experience, sound judgment, strong organizational skills, and the ability to independently manage competing priorities in a busy transactional practice environment.
Responsibilities
Manage complex calendaring, scheduling, and meeting coordination
Coordinate domestic and international travel arrangements, including flights, hotels, rental cars, and car services
Prepare, revise, proofread, and format legal documents and correspondence
Support document management, redlining, and electronic file organization
Handle conflicts requests, client onboarding, engagement documentation, and new business intake processes
Assist with business development support and administrative project coordination
Manage expense reports, invoices, prebills, and time entry
Maintain organized electronic files and general attorney support functions
Coordinate with internal departments and support teams to ensure smooth workflow and communication
Provide high-touch administrative support in a fast-paced environment with professionalism, strong follow-through, and attention to detail
Qualifications
4+ years of law firm administrative experience required
Prior transactional, corporate, infrastructure, energy, or real estate support experience strongly preferred
Litigation-heavy backgrounds are not the ideal fit for this opportunity
Strong organizational skills and ability to work independently required
Professional communication skills and strong attention to detail
Ability to manage multiple priorities and deadlines in a fast-paced environment
Proactive mindset with strong judgment and problem-solving abilities
Experience with Microsoft Office and legal document management systems preferred
Additional Information
4/1 hybrid schedule in New York City
Remote day offered Monday or Friday following onboarding period
First month fully onsite for training and ramp-up
Standard hours are 9:00 AM to 6:00 PM plus overtime as needed
This is a high-touch support environment where the attorneys value strong administrative partnership, responsiveness, and operational organization
Compensation
Legal Support Specialist compensation range: $88,920 to $108,160 annually depending on experience and overall fit
Comprehensive benefits package offered, including medical, dental, vision, PTO, commuter benefits, parental leave, and retirement offerings
This is an excellent opportunity to join a growing transactional practice team supporting sophisticated infrastructure, energy, real estate, and corporate matters within a collaborative and highly regarded law firm environment.
Meet Your Recruiter
Ana A. Bird
Director of Recruiting
