Legal Administrative Assistant (1+yrs) – Los Angeles

• Position Locations: Los Angeles
• Salary: $50,000 - $75,000
• Schedule: 4/1 Hybrid
• Practice Area: GENERAL PRACTICE

Firm Description:
Our client is an Am Law Firm with 6 locations and over 200 attorneys nationwide. The firm was founded with deep roots in real estate and has expanded to grow prominent practices across corporate, tax, and litigation, among others. They've grown their firm through a reputation for market leading solutions, pragmatism, exemplary quality, approachability, and their unparalleled network of contacts and connections in business and government.

Position Description:

 

Legal Administrative Assistant

Our client, a prominent California-based law firm, is seeking a Legal Administrative Assistant to provide comprehensive administrative and legal support to attorneys and legal professionals. This hybrid position offers an excellent opportunity for a highly organized professional looking to develop their career within a collaborative and sophisticated legal environment.

The ideal candidate will possess strong administrative, organizational, and communication skills, along with prior law firm experience and a commitment to delivering exceptional client service.

Responsibilities

• Provide administrative and secretarial support to attorneys and legal professionals
• Draft, edit, proofread, and format legal correspondence, agreements, and other practice-specific documents
• Prepare and manage document comparisons and redlines
• Coordinate and schedule meetings, appointments, and conference calls
• Assist with transactional closings, including:
  • Signature packets
  • Signature page coordination
  • Document finalization
  • Distribution of executed documents
• Prepare closing binders and transaction indexes
• Assist with corporate filings, organizational documents, and related corporate records
• Facilitate client intake procedures and conflicts checks
• Prepare expense reports, time entries, and travel arrangements
• Maintain calendars, client contacts, and attorney files
• Support billing and collection processes, including invoice correspondence
• Manage workflow and prioritize assignments to meet deadlines
• Provide professional and responsive client service
• Collaborate with attorneys, legal assistants, and other administrative departments
• Assist with onboarding and procedural support for new attorneys
• Utilize firm technology and workflow management systems to support efficient operations
• Perform notarial services as requested and maintain a notary commission if required

Qualifications

• High school diploma or equivalent required
• College degree preferred
• Minimum 1-2 years of law firm experience
• Strong organizational and multitasking abilities
• Excellent written, verbal, proofreading, and grammar skills
• Ability to manage competing priorities in a deadline-driven environment
• Strong attention to detail and commitment to accuracy
• Exceptional interpersonal and client service skills
• Ability to work independently and collaboratively within a team environment
• Positive, adaptable, and proactive approach to work

Technical Skills

• Strong proficiency with Microsoft Office applications, including:
  • Word
  • Excel
  • Outlook
• Experience or ability to quickly learn:
  • Adobe Acrobat
  • DocuSign
  • Time entry and billing software
  • Document management systems
  • Workflow management tools
• Minimum typing speed of approximately 70 words per minute with strong accuracy

Why This Opportunity

Our client is known for its collaborative culture, commitment to professional development, and long-standing reputation for delivering exceptional client service. Employees benefit from:

• A supportive and team-oriented work environment
• Exposure to sophisticated legal matters and transactions
• Professional development and training opportunities
• Hybrid work flexibility
• Long-term career growth potential

Compensation & Benefits

• Salary Range: $50,000 – $75,000 annually
• Compensation based on experience, qualifications, skills, and location

Benefits may include:

• Medical, dental, and vision insurance
• Retirement savings programs
• Paid time off and holidays
• Professional development opportunities
• Additional firm-sponsored wellness and employee support programs

Application Requirements

Interested candidates should submit:

• Resume
• Cover Letter (if requested)

Our client is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful work environment. Qualified candidates from all backgrounds are encouraged to apply.

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