Executive Assistant (5+ yrs.) – Pittsburgh
Firm Description:
Our client is one of the world’s largest law firms, with over 4,000 attorneys across more than 40 countries. Known for its expansive global reach and full-service capabilities, the firm advises leading corporations, financial institutions, and governments on complex legal and business matters. Core practice areas include corporate and finance, litigation, intellectual property, real estate, tax, and regulatory affairs. The firm is recognized for its innovative approach, collaborative culture, and commitment to sustainability, diversity, and pro bono service.
Position Description:
Position Overview
Our client, a leading global law firm, is seeking an Executive Assistant to join its Pittsburgh office. This hybrid position offers the opportunity to serve as a strategic business partner to attorneys, providing high-level executive and administrative support that enables attorneys to effectively manage and grow their practices.The ideal candidate will bring a combination of strong administrative expertise, legal industry knowledge, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced professional environment.
Key Responsibilities
- Serve as a trusted executive-level partner supporting attorneys in the management of their practices.
- Coordinate and manage attorney projects, ensuring deadlines, milestones, and deliverables are met.
- Act as a liaison between attorneys, clients, internal departments, and external contacts.
- Exercise sound judgment when communicating and responding on behalf of attorneys.
- Develop and maintain strong working relationships across legal and administrative teams.
- Delegate and coordinate assignments with support staff to ensure timely completion of projects.
- Monitor project progress and communicate updates to attorneys and relevant stakeholders.
- Draft, proofread, edit, and finalize legal documents, correspondence, presentations, and other work product.
- Review completed work to ensure accuracy, consistency, and quality.
- Maintain and organize electronic and physical document management systems.
- Conduct research and compile information for attorney, client, and practice group needs.
- Coordinate all aspects of internal and external meetings, including scheduling, logistics, agendas, and presentation materials.
- Prepare meeting materials and ensure all participants are supported throughout the process.
- Manage attorney billing processes, including pre-bill review, approvals, client billing coordination, and follow-up.
- Oversee complex attorney calendars, resolve scheduling conflicts, and manage competing priorities.
- Coordinate domestic and international travel arrangements and itineraries.
- Ensure time entries and expense reports are submitted accurately and on a timely basis.
- Assist with mentoring and supporting legal support staff assigned to attorney teams.
Qualifications
- High School Diploma or GED required.
- Bachelor's degree in Business Administration, Legal Studies, or a related field preferred.
- Minimum of 5 years of experience in an administrative role within a legal or corporate environment supporting senior-level professionals.
- Demonstrated experience supporting attorneys, executives, or other upper-level leadership.
- Strong understanding of law firm procedures, legal terminology, and legal documentation.
- Excellent project management and organizational skills.
- Exceptional written and verbal communication abilities.
- Proven ability to exercise discretion when handling confidential and sensitive information.
- Strong client service orientation and professional presence.
- Ability to prioritize competing deadlines and manage multiple responsibilities simultaneously.
- Experience coordinating complex meetings, travel arrangements, and executive-level scheduling.
- Strong leadership and collaboration skills.
Technology Skills
Candidates should demonstrate advanced proficiency with:
- Microsoft Word
- Excel
- PowerPoint
- Outlook
- Zoom
- Microsoft Teams
- Document management systems
- Case management software
- Timekeeping and billing platforms
- Research tools and legal technology solutions
Experience adapting to new technology and utilizing AI-powered tools to improve productivity and workflow efficiency is highly desirable.
Work Environment
- Hybrid work arrangement.
- Full-time position based in Pittsburgh, Pennsylvania.
- Collaborative, team-oriented environment with significant attorney interaction.
Compensation
Compensation will be commensurate with experience, qualifications, and market conditions.
Benefits & Professional Development
Our client offers a comprehensive benefits package, including:
- Medical, dental, and vision insurance
- Retirement savings programs
- Paid time off and leave benefits
- Professional development opportunities
- Training and career advancement resources
- Wellness and employee assistance programs
- Performance-based incentives where applicable
Meet Your Recruiter
Joseph P. Mayer III
Founder & CEO
