Legal Executive Assistant (5+ yrs.) – San Francisco
Firm Description:
Our client is one of the world’s largest law firms, with over 4,000 attorneys across more than 40 countries. Known for its expansive global reach and full-service capabilities, the firm advises leading corporations, financial institutions, and governments on complex legal and business matters. Core practice areas include corporate and finance, litigation, intellectual property, real estate, tax, and regulatory affairs. The firm is recognized for its innovative approach, collaborative culture, and commitment to sustainability, diversity, and pro bono service.
Position Description:
Legal Executive Assistant
Our client, a leading global law firm, is seeking an experienced Legal Executive Assistant to support attorneys in its Palo Alto office. This highly visible role serves as a strategic business partner to attorneys, providing advanced administrative, operational, client service, and practice management support.
The ideal candidate will be a proactive professional with strong organizational skills, exceptional attention to detail, and experience supporting senior-level professionals in a legal or professional services environment.
Responsibilities
Attorney & Practice Management
-
Manage attorney workflows, projects, and daily practice operations
-
Coordinate deadlines, track deliverables, and ensure timely completion of projects
-
Maintain complex calendars and scheduling requirements
-
Coordinate domestic and international travel arrangements
-
Manage attorney communications, follow-up items, and competing priorities
-
Serve as a trusted business partner and primary support resource for assigned attorneys
Client & Relationship Management
-
Act as liaison between attorneys, clients, and internal departments
-
Facilitate effective communication and ensure timely responses to client inquiries
-
Build and maintain strong working relationships with clients, attorneys, and firm personnel
-
Support client service initiatives and assist with client-facing projects
Litigation & Transactional Support
-
Draft, proofread, edit, and finalize legal correspondence, presentations, and other business documents
-
Assist with court filings and filing coordination
-
Support attorney research projects and information gathering
-
Prepare attorney briefing materials and meeting documentation
-
Assist with information governance and records management processes
Billing & Financial Support
-
Coordinate billing processes and assist with prebill review
-
Monitor billing workflows and assist with invoice preparation and delivery
-
Serve as a liaison regarding billing questions and administrative issues
-
Follow up on outstanding client billing matters at attorney direction
Meeting & Event Coordination
-
Coordinate internal and external meetings
-
Prepare agendas, presentations, and supporting materials
-
Ensure meeting logistics and follow-up activities are completed
-
Support attorney presentations, conferences, and client events
Marketing & Business Development
-
Assist with preparation of:
-
Pitch materials
-
Client presentations
-
Biographies
-
Business development materials
-
-
Maintain contact databases and CRM information
-
Conduct research supporting business development efforts
-
Track attorney marketing and client relationship activities
Team Leadership & Coordination
-
Coordinate workflow among administrative support resources
-
Delegate assignments to support personnel as appropriate
-
Monitor project completion and quality control
-
Provide mentorship and guidance to junior support team members
-
Collaborate with assistants and administrative professionals across offices and departments
Qualifications
-
High School Diploma or GED required
-
Bachelor’s Degree preferred
-
Minimum 5 years of experience supporting senior professionals within a law firm, corporate, or professional services environment
-
Strong project management and organizational skills
-
Exceptional verbal and written communication abilities
-
Strong client-service orientation
-
Ability to exercise discretion and maintain confidentiality
-
Ability to manage multiple priorities in a fast-paced environment
-
Strong judgment and problem-solving skills
-
Proactive, resourceful, and highly professional demeanor
Technical Skills
Strong proficiency with:
-
Microsoft Word
-
Microsoft Excel
-
Microsoft PowerPoint
-
Outlook
-
Legal billing and time-entry systems
-
Document management systems
-
Legal research platforms
-
Virtual collaboration tools such as:
-
Microsoft Teams
-
Zoom
-
Why This Opportunity
Our client offers professionals the opportunity to:
-
Work directly with high-performing attorneys and sophisticated clients
-
Play a critical role in supporting complex legal practices
-
Enjoy substantial responsibility and visibility within the organization
-
Benefit from ongoing professional development opportunities
-
Join a collaborative and supportive environment focused on excellence and client service
Compensation & Benefits
-
Hourly Rate: $49.45 – $65.52 per hour
-
Compensation based on experience, qualifications, skills, and geographic market
Benefits may include:
-
Medical, dental, and vision insurance
-
401(k) retirement plan
-
Life and disability insurance
-
Paid time off and holidays
-
Professional development opportunities
-
Employee wellness programs
-
Additional firm-sponsored benefits
Location
-
Palo Alto, California
Work Arrangement
-
Hybrid work schedule
-
Combination of in-office and remote work
Application Requirements
Interested candidates should submit:
-
Resume
-
Additional supporting materials as requested through the firm’s online application system
Our client is seeking a highly organized and service-oriented professional who is passionate about supporting attorneys, managing complex workflows, and delivering exceptional client service within a sophisticated legal environment.
Meet Your Recruiter
Samir Metovic
Director of Legal Recruiting
