• Position Locations: Palo Alto
• Salary: $96,500 - $130,000
• Schedule: 3/2 Hybrid
• Practice Area: GENERAL PRACTICE

Firm Description:
Our client is one of the world’s largest law firms, with over 4,000 attorneys across more than 40 countries. Known for its expansive global reach and full-service capabilities, the firm advises leading corporations, financial institutions, and governments on complex legal and business matters. Core practice areas include corporate and finance, litigation, intellectual property, real estate, tax, and regulatory affairs. The firm is recognized for its innovative approach, collaborative culture, and commitment to sustainability, diversity, and pro bono service.

Position Description:
Our client is a highly ranked international law firm who is seeking a Legal Executive Assistant (with 5+ yrs. experience) to support attorneys by managing the day‑to‑day administrative operations for approximately 5 attorneys within the practice in the Palo Alto office. Working in close collaboration with other legal support professionals, this role enables attorneys to focus on developing and sustaining their practices while ensuring operational excellence, responsiveness, and seamless client service.

Candidates will serve at an executive‑level to partner with their attorneys —facilitating communication, managing priorities, delivering critical information, and ensuring that meetings, materials, and workflows are accurate and timely. This position requires a strong combination of advanced administrative expertise, legal knowledge, discretion, and sound judgment, and plays a key role in representing the firm in a professional and positive manner.

Location

This position is based in the firm’s Palo Alto office and offers a hybrid work environment where employees will work in the office 3 days a week and be able to work from home 2 days a week.  Newly hired employees will be required to work in the office for the first 60 days to complete training & onboarding and gain familiarity with the team.

Responsibilities

• Manage and support the attorney’s projects and priorities, ensuring deadlines are met and deliverables are completed efficiently; coordinate with attorneys and administrative teams to track milestones and outcomes.
• Serve as a primary liaison between attorneys, clients, and internal departments, handling inquiries and communicating on the attorney’s behalf with professionalism, accuracy, and independent judgment.
• Build and maintain strong working relationships across teams to promote efficiency, trust, and collaboration; provide clear direction and constructive feedback on assigned work.
• Delegate tasks to Legal Support Assistants and centralized support resources as appropriate, monitor progress, and communicate status updates to ensure successful project completion.
• Collaborate with other Legal Executive Assistants or Legal Administrative Assistants on complex or cross‑practice initiatives; provide mentorship and guidance to other support staff assisting the attorney.
• Provide ongoing feedback and support for the professional development of support staff working with the attorney’s team.
• Draft, proofread, and finalize legal documents, correspondence, and presentations; review final work product for accuracy and provide feedback to improve future outcomes.
• Oversee the organization and maintenance of electronic and paper files within the firm’s document management systems (iManage) and repositories.
• Conduct research on behalf of the attorney and practice group; compile materials for case preparation, executive briefings, and presentations.
• Coordinate and manage meeting logistics with internal and external parties, including agendas, materials, and post‑meeting follow‑up.
• Oversee billing‑related matters, including approvals, prebill processing, and follow‑up; act as an attorney proxy to resolve billing questions and ensure timely delivery of final invoices.
• Manage the attorneys' calendar, meeting schedules, and complex travel arrangements; identify and resolve scheduling conflicts and communicate potential priority issues proactively.
• Ensure time entry and expense submissions are assigned appropriately and processed accurately and on time.

Desired Skills and Competencies

• Exceptional written and verbal communication skills, including the ability to convey complex information clearly and concisely.

• Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive matters.
• In‑depth knowledge of legal administrative processes, procedures, and documentation.
• Strong organizational, time‑management, and multitasking abilities in a fast‑paced, high‑pressure environment.
• Proactive, solutions‑oriented mindset with the ability to anticipate needs and address challenges effectively.
• Advanced proficiency with Microsoft Word, PowerPoint, and Excel; experience with legal research, case management, accounting, and document management systems (such as iManage or other DMS).
• Comfort adapting to new technologies, including application upgrades and AI‑powered tools used for document production, review, and research.
• Proficiency with virtual collaboration tools such as Zoom and Microsoft Teams.
• Ability to collaborate effectively with attorneys, clients, business professionals, and legal support teams at all levels.
• Willingness to request assistance from firm resources as needed to ensure accurate and timely completion of work.

Education and Experience

• Candidate must have at least a high school diploma or GED.

• Candidates that have an Associate or Bachelor’s degree in Legal Studies, Paralegal Certification, Business Administration, or a related field are a plus but not required

Minimum Experience

• Five or more years of experience in a senior administrative or executive assistant role within a law firm environment, supporting upper‑level leadership is a plus.

Essential Job Expectations

• Communicate effectively, both verbally and in writing, with clients, attorneys, business professionals, and third parties.
• Deliver accurate, high‑quality work in a timely and responsive manner.
• Meet deadlines while managing competing priorities.
• Foster positive and collaborative working relationships.
• Comply with firm policies, procedures, and professional standards.
• Perform both sedentary work (including extended computer use and virtual meetings) and limited physical tasks typical of a professional office environment.
• Adapt to changing demands and perform additional duties or projects as assigned.

Apply Now

Your Name:

Email Address:

Phone Number:

Upload Resume File:

Upload Resume File:…

Attach a Resume file. Accepted file types are DOC, DOCX, PDF, HTML, and TXT.

Upload Other Documents:

To Upload Multiple Files, Please Select or Drag and Drop All Files at Once

Multiple Files Upload…

• By submitting this application, you give us permission to store your personal information, and use it in the consideration of your fitness for the position, including sharing it with the hiring firm.

• By submitting this application, you agree to our Terms of Service.

People looking for jobs should not put anything here.

We are uploading your application. It may take a few moments to read your resume. Please wait!