Senior Legal Executive Assistant (Law Firm Experience Required)
Firm Description:
Our client is one of the world’s largest law firms, with over 4,000 attorneys across more than 40 countries. Known for its expansive global reach and full-service capabilities, the firm advises leading corporations, financial institutions, and governments on complex legal and business matters. Core practice areas include corporate and finance, litigation, intellectual property, real estate, tax, and regulatory affairs. The firm is recognized for its innovative approach, collaborative culture, and commitment to sustainability, diversity, and pro bono service.
Position Description:
Our client is seeking a Senior Executive Assistant to support a senior global leader based in New York. This is a high-impact, high-visibility position supporting a Global Vice Chair.
The ideal candidate is exceptionally polished, proactive, and operates with a high degree of professionalism and discretion. This role requires someone who can anticipate needs, manage complex priorities, and thrive in a fast-paced, demanding environment. It is best suited for individuals with a proven track record of supporting senior executives at the highest levels within large law firms or well-known corporate organizations.
This role requires flexibility, including the ability to be in-office when leadership is present, adapt to last-minute scheduling changes, and occasionally respond to urgent matters outside standard business hours. There may also be opportunities to travel with leadership as needed.
Key Responsibilities
- Serve as a strategic partner to a senior global leader, handling sensitive, confidential, and time-critical matters
- Represent leadership with professionalism when interacting with partners, clients, and senior stakeholders
- Anticipate needs and proactively manage shifting priorities in a fast-paced, global environment
- Build strong relationships across the organization to support key initiatives
- Draft and refine executive-level communications, presentations, and reports
- Manage complex global calendars, coordinating high-level meetings across time zones
- Oversee detailed domestic and international travel arrangements with contingency planning
- Coordinate executive meetings, initiatives, and events, including logistics and follow-ups
- Partner with finance and operations teams on budgeting, billing, and client-related matters
- Assist with review of contracts, proposals, and financial materials
- Maintain strict confidentiality and adhere to information governance standards
- Navigate high-pressure situations and competing priorities with professionalism
Qualifications
- High school diploma or equivalent, Bachelor's degree preferred
- 10+ years of experience supporting C-suite executives, global chairs, or senior leadership
- Experience within a large law firm or well-known corporate environment strongly preferred
- Strong organizational, communication, and project management skills
- Ability to operate independently in a high-pressure, fast-paced environment
- Advanced proficiency in Microsoft Office and strong digital fluency
Work Environment & Expectations
- Hybrid role with flexibility required based on leadership schedule
- Occasional travel with senior leadership may be required
- Availability to handle urgent communications outside standard business hours when needed
- Fast-paced, demanding environment with high expectations for quality and responsiveness
Compensation & Benefits
- Salary range: $150,000 – $225,000, depending on experience and qualifications
- Comprehensive benefits package including medical, dental, vision, and 401(k)
Meet Your Recruiter
Ana A. Bird
Director of Recruiting
