Legal Executive Assistant – Law Firm Experience Required
Firm Description:
Our client is one of the world’s largest law firms, with over 4,000 attorneys across more than 40 countries. Known for its expansive global reach and full-service capabilities, the firm advises leading corporations, financial institutions, and governments on complex legal and business matters. Core practice areas include corporate and finance, litigation, intellectual property, real estate, tax, and regulatory affairs. The firm is recognized for its innovative approach, collaborative culture, and commitment to sustainability, diversity, and pro bono service.
Position Description:
Our client is seeking a highly organized, proactive, and experienced Legal Executive Assistant to provide executive-level support to two litigation partners. While the position may be based in any of the firm's U.S. offices, Boston is strongly preferred.
This role is ideal for a seasoned law firm professional who thrives in a fast-paced environment, can manage competing priorities with minimal supervision, and delivers exceptional service to attorneys and clients alike. As a trusted partner to senior attorneys, the Legal Executive Assistant will play a critical role in driving efficiency, managing complex workflows, and supporting client-facing work, allowing attorneys to focus on high-value legal matters and business development initiatives.
Key Responsibilities
• Provide day-to-day executive and administrative support to two litigation partners, managing priorities, deadlines, and workflow coordination.
• Serve as a primary point of contact for attorneys, clients, courts, vendors, and internal personnel.
• Draft, revise, proofread, and finalize legal documents, correspondence, presentations, and other materials.
• Manage complex calendars, scheduling, travel arrangements, meeting logistics, and expense reporting.
• Coordinate and support attorney projects, client deliverables, and business development activities.
• Handle billing responsibilities, including pre-bill review, edits, follow-up, and coordination with accounting teams.
• Delegate and coordinate work with shared support resources to ensure timely completion of assignments.
• Maintain organized electronic and physical matter files in accordance with firm policies and procedures.
• Exercise sound judgment, discretion, and professionalism when handling confidential information.
Qualifications
• High School Diploma required; Bachelor's degree preferred.
• Minimum 5 years of legal executive assistant, legal assistant, or comparable legal support experience within a law firm environment required.
• Experience supporting litigation attorneys and/or partners strongly preferred.
• Demonstrated ability to manage multiple priorities in a deadline-driven law firm setting.
• Strong understanding of legal terminology, legal documentation, and law firm workflows.
• Experience handling attorney billing, pre-bills, expense reporting, and client service responsibilities.
• Excellent written and verbal communication skills.
• Exceptional organizational skills, attention to detail, and follow-through.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.
• Proficiency with Microsoft Office Suite and legal document management systems.
• Comfortable learning and utilizing new technologies, including AI-enabled tools and virtual collaboration platforms.
What Will Make Someone Successful
• Prior experience supporting litigation partners within a law firm environment.
• Ability to work independently with minimal supervision.
• Strong judgment, professionalism, and discretion.
• A proactive, solutions-oriented approach to managing attorney needs and competing priorities.
• Ability to quickly learn attorney preferences, firm procedures, and internal systems while operating with a high degree of autonomy.
Compensation & Schedule
• Hourly, non-exempt position.
• Compensation up to $60.00 per hour, depending on experience, qualifications, and geographic market.
• Overtime eligible and paid in accordance with applicable law.
• Comprehensive benefits package including medical, dental, vision, and 401(k).
• Position is onsite for the first 60 days and will transition to a hybrid 3/2 schedule thereafter.
Location
Boston is strongly preferred for this opening.
The position may also sit in Atlanta, Austin, Baltimore, Boston, Chicago, Dallas, Houston, Los Angeles, Minneapolis, New York, Northern Virginia, Palo Alto, Philadelphia, San Diego, San Francisco, Seattle, Short Hills, Washington, DC, or Wilmington and offers a hybrid work schedule.
Meet Your Recruiter
Ana A. Bird
Director of Recruiting
