• Position Locations: Boston
• Salary: $73,000 - $95,000
• Schedule: 3/2 Hybrid
• Practice Area: GENERAL PRACTICE

Firm Description:
Our client is one of the world’s largest law firms, with over 4,000 attorneys across more than 40 countries. Known for its expansive global reach and full-service capabilities, the firm advises leading corporations, financial institutions, and governments on complex legal and business matters. Core practice areas include corporate and finance, litigation, intellectual property, real estate, tax, and regulatory affairs. The firm is recognized for its innovative approach, collaborative culture, and commitment to sustainability, diversity, and pro bono service.

Position Description:
Our client, a highly regarded global law firm with offices across North America, Europe, the Middle East, Asia Pacific, and Latin America, is seeking an experienced Legal Administrative Assistant to join its Boston office. This is an outstanding opportunity to become part of a collaborative, high-performing team supporting attorneys across sophisticated practice areas who represent Fortune 500 companies, financial institutions, private equity sponsors, emerging companies, and other leading organizations on complex domestic and international legal matters.
 

The firm is known for its commitment to professional development, innovation, collaboration, and exceptional client service. Administrative professionals are viewed as valued members of the legal team and are provided with the tools, technology, and support needed to build long-term careers. If you are looking for a stable firm that invests in its employees while offering challenging, meaningful work and genuine opportunities for advancement, this is an exceptional opportunity.

Based on the position description, this appears to be a collaborative, team-based support role rather than a traditional one-to-one attorney desk.

Here’s why:

• Support is provided to multiple associates, partners, and other attorneys rather than a single attorney or practice group.

• The position places a strong emphasis on workflow management and ensuring assignments are properly allocated and completed on time.

• Regular collaboration with Legal Executive Assistants (LEAs), Legal Support Assistants (LSAs), and fellow Legal Administrative Assistants is expected.

• Administrative work is managed through the firm’s workflow management system.

• The role emphasizes teamwork, project coordination, and providing support wherever needed to ensure exceptional service to attorneys and clients.

Rather than operating as a traditional dedicated desk, this position offers the opportunity to work within a collaborative administrative team supporting attorneys across multiple sophisticated legal practices. Candidates who enjoy variety, teamwork, and a fast-paced environment will be particularly successful in this role.

Compensation & Schedule

• $73,000 – $95,000 annual base salary

• 37.5-hour work week

• Overtime eligible

• Comprehensive benefits package

• Hybrid schedule: First 60 days fully onsite for training, then transition to a 3 days in-office / 2 days remote schedule

Position Overview

The Legal Administrative Assistant plays a vital role in supporting attorneys and legal teams by providing high-level administrative, organizational, and document support. This position requires someone who thrives in a fast-paced law firm environment, exercises excellent judgment, and can successfully manage multiple priorities while maintaining exceptional attention to detail.

Working closely with attorneys and fellow administrative professionals, you will help ensure the efficient day-to-day operation of sophisticated legal practices while delivering exceptional internal and external client service.

Primary Responsibilities

• Provide comprehensive administrative support to multiple attorneys, including partners and associates.

• Draft, revise, edit, proofread, and format legal documents, correspondence, presentations, agreements, and other legal materials.

• Manage attorney calendars, scheduling, meetings, travel arrangements, and client communications.

• Coordinate attorney workflow and prioritize assignments to meet critical deadlines.

• Prepare and process time entry, expense reimbursements, billing requests, prebills, and other administrative functions.

• Organize and maintain electronic and physical client files utilizing document management systems.

• Coordinate with Legal Executive Assistants, Legal Support Assistants, and fellow Legal Administrative Assistants on larger projects and time-sensitive assignments.

• Monitor workflow to ensure projects are completed accurately and efficiently.

• Serve as a trusted resource to attorneys by proactively anticipating needs and resolving administrative issues.

• Maintain strict confidentiality while handling sensitive legal and client information.

• Utilize Microsoft Office and legal technology platforms to produce polished, high-quality work product.

• Communicate professionally with attorneys, clients, court personnel, vendors, and internal business professionals.

Qualifications

• Minimum of two years of recent law firm legal administrative experience is required.

• Current or recent law firm experience is required. Candidates without prior law firm experience will not be considered.

• Demonstrated history of strong tenure and career stability is strongly preferred.

• Experience supporting multiple attorneys in a fast-paced legal environment.

• Strong knowledge of legal terminology, legal documentation, and law firm administrative procedures.

• Exceptional organizational skills with the ability to manage multiple competing priorities while consistently meeting deadlines.

• Excellent written and verbal communication skills with outstanding attention to detail.

• Strong proofreading, formatting, and document production skills.

• Advanced proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint.

• Experience with legal technology and document management systems, including iManage, Aderant, DocXTools, or similar platforms, is highly preferred.

• Professional, proactive, highly organized, and able to work independently while collaborating effectively with attorneys and administrative teams.

• Demonstrated professionalism, discretion, sound judgment, and the ability to handle confidential information with the highest level of integrity.

Why Consider This Opportunity?

This is an opportunity to join one of the world’s premier international law firms while enjoying sophisticated legal work, a collaborative culture, outstanding training, modern technology, competitive compensation, excellent benefits, and genuine long-term career growth. Administrative professionals are recognized as an integral part of the firm’s success and are empowered to build meaningful careers while supporting attorneys on high-profile matters across multiple practice areas.

If you’re an experienced Legal Administrative Assistant with strong law firm experience, a proven record of career stability, and a desire to continue growing within a premier legal environment, we encourage you to apply or email your resume to Ana Bird at ana@permanentplacements.com.

Apply Now

Your Name:

Email Address:

Phone Number:

Upload Resume File:

Upload Resume File:…

Attach a Resume file. Accepted file types are DOC, DOCX, PDF, HTML, and TXT.

Upload Other Documents:

To Upload Multiple Files, Please Select or Drag and Drop All Files at Once

Multiple Files Upload…

• By submitting this application, you give us permission to store your personal information, and use it in the consideration of your fitness for the position, including sharing it with the hiring firm.

• By submitting this application, you agree to our Terms of Service.

People looking for jobs should not put anything here.

We are uploading your application. It may take a few moments to read your resume. Please wait!