Legal Executive Assistant (Law Firm Experience Required)

• Position Locations: Philadelphia
• Salary: $84,000 - $111,000
• Schedule: 3/2 Hybrid
• Practice Area: ADMIN

Firm Description:
Our client is one of the world’s largest law firms, with over 4,000 attorneys across more than 40 countries. Known for its expansive global reach and full-service capabilities, the firm advises leading corporations, financial institutions, and governments on complex legal and business matters. Core practice areas include corporate and finance, litigation, intellectual property, real estate, tax, and regulatory affairs. The firm is recognized for its innovative approach, collaborative culture, and commitment to sustainability, diversity, and pro bono service.

Position Description:
Are you an experienced Legal Executive Assistant looking to elevate your career with one of the world's premier law firms?

Permanent Placements is partnering with one of the largest and most respected global law firms to identify an exceptional Legal Executive Assistant for its Philadelphia office.

With a presence spanning more than 40 countries and serving Fortune 500 companies, multinational corporations, financial institutions, and emerging businesses, this internationally recognized law firm is known for handling sophisticated legal matters while fostering a collaborative, innovative, and people-first culture.

This is an outstanding opportunity to join a world-class organization where you'll work alongside accomplished attorneys, support complex legal matters, and build a long-term career with a firm that invests heavily in its people and professional development.

Compensation & Work Schedule

• Salary: $84,000 to $111,000, depending on experience

• 3/2 hybrid Schedule

• First 60 days: Fully onsite for training and onboarding

• Following successful onboarding: Transition to a 3/2 hybrid work schedule

Why You'll Love This Opportunity

• Join one of the world's largest and most prestigious global law firms

• Competitive compensation and comprehensive benefits

• Hybrid work schedule following onboarding

• Support sophisticated legal matters and high-performing attorneys

• Collaborative and inclusive culture

• Industry-leading technology and administrative resources

• Outstanding long-term career advancement opportunities

• Stable organization with an exceptional global reputation

About the Role

As a Legal Executive Assistant, you'll serve as a trusted strategic business partner to attorneys, ensuring their practices operate efficiently while they remain focused on delivering exceptional client service.

This position extends well beyond traditional administrative support. You'll manage complex calendars, coordinate domestic and international travel, oversee client communications, prepare legal documents and presentations, facilitate billing processes, organize meetings, monitor deadlines, and partner with legal support teams to ensure seamless execution of attorney priorities.

The ideal candidate is proactive, resourceful, highly organized, and thrives in a fast-paced legal environment where professionalism, discretion, and attention to detail are essential.

Key Responsibilities

• Manage complex attorney calendars, scheduling, and competing priorities

• Coordinate domestic and international travel arrangements

• Draft, edit, proofread, and finalize legal correspondence and documents

• Coordinate meetings, presentations, and executive-level communications

• Serve as the primary liaison between attorneys, clients, and internal business professionals

• Coordinate billing workflows, prebills, expenses, and administrative processes

• Partner with legal support teams to ensure timely completion of projects

• Maintain electronic document management systems and legal files

• Prepare reports, presentations, research materials, and executive briefings

• Manage multiple priorities while maintaining exceptional accuracy and professionalism

Qualifications

• Minimum of 5 years of experience as a Legal Executive Assistant, Executive Assistant, Legal Administrative Assistant, or senior legal support professional within a law firm or corporate legal department

• Experience supporting attorneys or executive leadership

• Exceptional organizational, communication, and time management skills

• Strong proofreading and document production abilities

• Advanced proficiency with Microsoft Office and legal technology

• Ability to exercise sound judgment while handling highly confidential information

• Bachelor's degree preferred but not required

Take the Next Step in Your Legal Career

If you're seeking an opportunity to join a globally recognized law firm where your experience will be valued, your contributions will make an impact, and your career can continue to grow, we'd love to speak with you.

Apply today to learn more about this confidential opportunity.

Apply Now

Your Name:

Email Address:

Phone Number:

Upload Resume File:

Upload Resume File:…

Attach a Resume file. Accepted file types are DOC, DOCX, PDF, HTML, and TXT.

Upload Other Documents:

To Upload Multiple Files, Please Select or Drag and Drop All Files at Once

Multiple Files Upload…

• By submitting this application, you give us permission to store your personal information, and use it in the consideration of your fitness for the position, including sharing it with the hiring firm.

• By submitting this application, you agree to our Terms of Service.

People looking for jobs should not put anything here.

We are uploading your application. It may take a few moments to read your resume. Please wait!