• Location: Los Angeles, California
• Type: Direct Hire
• Job #943

Corporate Legal Secretary (7+ years)
Location(s): Century City, CA
Salary Range: $90,000 – $110,000
Schedule: 3 days/week Onsite

Client Size: 4,000+

Client Description:
Our client is a global law firm with 2500+ attorneys and 40+ locations across the world. They are consistently ranked among the top firms in the United States due to their innovative client strategies, focus on diversity and community impact. They offer a wide range of capabilities across practice areas and industries. They foster a supportive, stimulating environment that encourages collaboration, professionalism and trust.

Position Description:
Our client is looking for a Legal Secretary with at least 7 years of experience to join their Century City office. This legal secretary will support three or more attorneys, including the Co-Chair of the Global Corporate Practice, in an executive assistant/secretarial capacity. They will provide a wide range of administrative, clerical and document processing services in Corporate and other transactional practice departments. This is a hybrid position with three days in-office and two days at home and flexibilityto work overtime as needed. 

Duties & Responsibilities:

• Manages phone lines for supported attorneys, fielding calls, scheduling and initiating conference calls and conveying messages as necessary.  Communicate with clients, opposing counsel, courts, and liaisons.
• Processes time entry, opens new matters, drafts engagement letters and audits responses
• Makes reservations, processes reimbursement expenses, maintains calendar, collates information and other administrative duties, as needed by the department
• Conducts research
• Maintains legal files (both paper & electronic), organize and file documents in designated order, as well as prepare, keyboard, enter, proofread and process legal and administrative correspondence.
• Manages document deliveries and tracks final executed documentation
• Collaborates with team members, providing assistance when time permits

Skills & Competencies:

• Familiarity with the practice of Corporate law is a plus.
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies. 
• Strong ability to maintain high standards of professionalism, including the ability to maintain confidentiality (both client and internal), use good judgment and anticipate needs of attorneys with high volume practices.
• Strong attention to detail, organizational skills and ability to manage time effectively. 
• Positive attitude, excellent interpersonal skills, communication skills and the ability to collaborate well as a team.
• Position requires ability to move from the workstation or desk several times throughout the day and go to various offices to retrieve documents and meet with attorneys and receive instructions.
• Position also requires the ability to work under pressure to meet strict deadlines.

Qualifications & Prior Experience: 

• Bachelor’s Degree or equivalent experience is preferred
• Minimum 7 years of experience, working in a business law practice with exposure to entertainment law  
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies and experience with e-filing
• Exceptional computer skills with the ability to learn new software applications quickly
• Knowledge of DocuSign and Concur preferred