• Location: Los Angeles, California
• Type: Direct Hire
• Job #944
• Salary: $90,000 - $110,000

Litigation Secretary (5+ years)
Location(s): Century City, CA
Salary Range: $90,000 – $110,000
Schedule: 3 days/week Onsite

Client Size: 4,000+

Client Description:
Our client is a global law firm with 2500+ attorneys and 40+ locations across the world. They are consistently ranked among the top firms in the United States due to their innovative client strategies, focus on diversity and community impact. They offer a wide range of capabilities across practice areas and industries. They foster a supportive, stimulating environment that encourages collaboration, professionalism and trust.

Position Description:
Our client is seeking a Litigation Legal Secretary with at least 5 years of experience, ideally in big law, to join their Century City office. Their target candidate will have a strong understanding of the litigation process and how to file documents with federal, state and local courts. While the firm is open to experience supporting a variety of types of litigation, there is preference for bankruptcy, white collar, and commercial litigation support experience. This position will support about 5 attorneys (who will be a mix of partners and associates). Most of these attorneys will be litigators but its likely the firm will mix in transactional attorneys as needed to balance workload. Our client is looking for candidates who are enthusiastic about learning and want to grow in their profession.

Duties & Responsibilities:

• Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required
• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
• Maintains legal files (both paper & electronic), organizes and files documents in designated order
• Updates case information, scans and organizes legal files
• Manages document deliveries and tracks final executed documentation
• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons
• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
• Attends team strategy meetings
• Understands firm available resources and leverage most effective resource for desired results
• Assists with overflow work and other special projects as assigned

Skills & Competencies:

• Established understanding of litigation laws as they relate to individuals, partnerships and corporations
• Proficiency with rules for court document filings
• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence
• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
• High attention to detail, outstanding organizational skills and the ability to manage time effectively
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• Ability to collaborate well in a team
• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
• Position also required the ability to work under pressure to meet strict deadlines

   
 Qualifications & Prior Experience:

• Bachelor’s Degree or equivalent experience is preferred
• Minimum 5 years of experience as a legal secretary, working in a business law practice with exposure to litigation
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)
• Experience with e-filing