• Location: Los Angeles, California
• Type: Direct Hire
• Job #945
• Salary: $60,000 - $83,000

Legal Secretary (Mandarin-Fluent)
Location(s): Century City, CA
Salary Range: $30/hr – 40/hr
Schedule: 3 days/week Onsite

Client Size: 4,000+

Client Description:
Our client is a global law firm with 2500+ attorneys and 40+ locations across the world. They are consistently ranked among the top firms in the United States due to their innovative client strategies, focus on diversity and community impact. They offer a wide range of capabilities across practice areas and industries. They foster a supportive, stimulating environment that encourages collaboration, professionalism and trust.

Position Description:
Our client seeks a Corporate Legal Secretary for their Century City office. This position requires that the candidate be fluent in Mandarin. This role will support three or more attorneys, with the main attorney working in the Intellectual Property – Technology practice area. The Legal Support Specialist in this position will be speaking and writing in Mandarin with international clients. This role also requires extensive coordination with clients and flexibility to work overtime as needed.

Duties & Responsibilities:

• Communicates with international clients in Mandarin. Fluency of the language should be in speaking and writing and should be college- or professional-level Mandarin
• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
• Maintains legal files (both paper & electronic), organizes and files documents in designated order
• Updates case information, scans and organizes legal files
• Manages document deliveries and tracks final executed documentation
• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons
• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
• Attends team strategy meetings
• Understands firm available resources and leverage most effective resource for desired results
• Assists with overflow work and other special projects as assigned

Skills & Competencies:

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
• High attention to detail, outstanding organizational skills and the ability to manage time effectively
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• Ability to collaborate well in a team
• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
• Position also required the ability to work under pressure to meet strict deadlines

Qualifications & Prior Experience:

• Fluency in the language of Mandarin is required.
• Bachelor’s Degree or equivalent experience is preferred
• 3 years of experience within a law firm or other professional organization
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)
• Experience with e-filing