Billing Assistant
Billing Assistant
Location(s): Chicago, IL
Salary Range: $60,000 – $67,000
Schedule: 3 days/week Onsite
Client Size: 8,000+
Client Description:
Our client is a global law firm capable of taking care of the most important legal needs across arbitration, banking, competition, and trade, as well as corporate crime and corporate finance. They have strong practices in employment, energy, hospitality and leisure, insurance, intellectual property, litigation, mergers and acquisitions and have developed key teams in pensions, private equity, real estate, tax, and technology.
Team Description:
This Billing Assistant will repor to the Billing Manager. The team consists of 4 Billing Assistants, 20-30 Billing Specialists, and 2 Billing Managers, 2 Billing Senior Managers in the Chicago office. This candidate will also be supporting Billing Specialists in other offices across the US. This team is constantly working on work in process (WIP), reviewing and editing at the request of the client or billing partners, ensuring invoices are in compliance with guidelines and instructions from billing partners, submitting invoices, actively uses e-billing system (Elite 3E), works closely with Accounts Payable to back up or provide copies of e-voices that have been paid, and all partner together to do so. They are a collaborative team that enjoy working together and are able to assist each other as needed.
Position Description:
The Billing Assistant will provide billing and administrative support to Billing Specialists and Billing Managers. The position provides exposure/opportunities to learn the firm’s billing operations and to interact with the firm’s lawyers, secretaries and other accounting departments. This individual must be flexible, well organized, detail oriented and deadline focused.
Duties and Responsibilities
- Perform invoice maintenance as directed by Billing Specialists. This may include but is not limited to: narrative edits, time transfers, invoice splitting and cost exception updates.
- Prepare and print draft bills, and other client reports as necessary.
- Assist with the printing, sorting and routing of monthly proformas.
- Upload electronic invoices upon request and ensure processing is accurate and efficient. Monitor the status of the electronic invoices to ensure the invoice is moving towards approval and payment. As needed, submit appeals through the electronic billing systems.
- Submit accrual estimates and billing rates/fee offers in the electronic billing systems.
- Follow up with attorneys as requested by Billing Specialists or the Billing Manager.
- Provide high levels of customer service to attorneys, staff, vendors, and clients of the firm while observing confidentiality of client and firm matters.
- Perform various administrative duties such as duplicating, mailing, proofreading and scanning of invoice packets.
- Serve as the billing point person for a small portfolio of client and billing partners, with oversight by the Billing Supervisor and Manager.
- Assist with special projects which will include, among other projects, testing related to system upgrades or conversions.
