• Location: Boca Raton, Florida
• Type: Direct Hire
• Job #967
• Salary: $75,000 - $95,000

Permanent Placements is seeking a detail-oriented and proactive Legal Executive Assistant to join our client's Boca Raton office, supporting attorneys within the Private Client Services Practice Group. The ideal candidate will be a strong team player, highly organized, and thrive in a fast-paced, high-pressure environment. In this role, the candidate is expected to demonstrate initiative and sound judgment, managing tasks with minimal supervision. A successful candidate will also be able to effectively prioritize and handle multiple responsibilities, ensuring that attorneys receive seamless, high-level support.

Responsibilities

• Support lawyers in the Firm’s Private Client Services Practice Group and work as part of a secretarial team to provide assistance to all lawyers (across practice groups) as needed. This includes comprehensive support for Head of Office and Department Chair (C-Suite)
• Accurately edit all documents, briefs, and agreements
• Update and maintain correspondence in the Firm’s document management system (iManage) 
• Electronic filing of client documents on Firm’s document management system (Filesite)
• Build client relationships by courteously communicating with clients
• Complete and submit Expense Forms via Chrome River, prepare check requests, and invoices, and submit in a timely manner
• Manage lawyer calendar appointments for client meetings and conference calls
• Assist with time entries in DTE and liaise with the Client Operations team for partner billing matters
• Assist in day-to-day duties such as faxing, filing, copying, scanning, and coordination of messenger services
• Other projects and duties as assigned

Qualifications

• Bachelor's Degree required
• 3-5 years of legal experience. Ideally in transactional law. Trusts and Estates experience is a plus but not required.
• Experience with execution and conforming of Estate planning documents preferred
• Notary Public 
• Proficiency with Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Strong written and verbal communication skills
• Work independently and as well as within a team
• Strong attention to detail and organization skills
• Demonstrated ability to consistently multi-task and meet multiple deadlines
• Exceptional follow-up and follow-through skills
• Discretion when dealing with confidential matters
• Available to work overtime as needed

This position will require physical presence in the office on a regular basis (at least 3x per week).