• Location: New York, New York
• Type: Direct Hire
• Job #870
• Salary: $90,000 - $105,000

Legal Executive Assistant (Trust & Estates)
Location(s): New York, New York
Salary Range: $90,000 – $105,000
Admission: New York
Schedule: 3 days/week Onsite

Client Size: 2,000

Client Description:
Our client is an AmLaw 50 law firm serving clients in major financial and business centers throughout the world. They act as a strategic partner to move business forward and handle their clients’ most critical situations. They work with some of the world’s most recognizable brands, cutting edge companies, and industry giants. They offer their employees a collaborative culture, meaningful work, and abundant development opportunities.

Position Description:
A successful candidate will be highly organized, competent in key administrative skills, and comfortable in a high-pressure environment. The individual must exhibit a high level of initiative and use excellent judgment when handling matters with limited guidance. The successful candidate must be able to work well in a team environment.

Responsibilities

• Generate, prepare, and organize documentation and forms requisite to the Private Client Services department, such as wills, codicils, agreements, amendments, trusts, powers, designations, distribution provisions, etc.
• Prepare certified excerpts of trust documents; assemble execution and post-ex documents and affix appropriate backing
• Create, edit, and compile complex documents and prepare correspondence, memos, etc. utilizing MS Word.  Proofread all documents for accuracy and completeness 
• Open new client matters and request conflict checks. Generate new files and ensure filing is kept current
• Prepare files to be closed utilizing proper records storage procedures 
• Maintain up-to-date listing of client/matter names and numbers for attorneys
• Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel
• Coordinate attorney travel schedules, transportation, and accommodations
• Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely manner
• Build client relationships by courteously communicating with clients and co-workers
• Work as part of a secretarial team and provide assistance to attorneys
• Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
• Demonstrate the highest level of confidentiality with client and attorney information
• Prepare expense reports via Chrome River system and submit as appropriate
• Enter attorney time and review entries in Intapp 
• Liaise with Client Operations team for Partner billing matters
• Other projects and duties as assigned

Qualifications

• Bachelor's Degree
• 5-10 years of administrative or legal experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology and ability to learn programs/software
• Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
• Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
• Multi-task and manage priorities effectively
• Discretion when dealing with confidential matters
• Exceptional follow-up and follow-through skills
• Available to work overtime as needed