• Location: Philadelphia, Pennsylvania
• Type: Direct Hire
• Job #1000
• Salary: $65,000 - $80,000

Permanent Placements is seeking a Revenue Coordinator for the Philadelphia office of an international law firm.  This position is an analytical position that reports on the status between billing & collections, accounting, and the various practice groups & attorneys.  The goal is to help direct focus to maximize the efficiency of attorneys to hit revenue targets and assist billing/collections in achieving desired results through analytical reports.  Candidates need to have a bachelors degree in Accounting or Finance, should understand billing & collections, but be able to produce reports and analytics.  This is a hybrid role, 2 days a week in office, 3 WFH.

Position Summary

The role is primarily responsible for the day-to-day management of the work-in- progress (WIP) and AR balances for designated practice groups covering the firm’s US offices. This is a proactive role, supporting and working alongside the other Revenue Controllers in seeking to achieve and maintain an optimum revenue cycle and act as a pivotal revenue team point of contact for partners and other fee earners within those designated practice groups.  The job specification may evolve according to the needs of the Finance Team/Firm.

Essential Functions

• Take ownership of revenue cycle (WIP & AR management) for designated Practice Group(s).

• Take responsibility and ownership for active management of accounts including administration, analysis and service delivery coordination.  Actively work to reduce admisnistrtive burdens for partners and secretaries.
• Meet with Partners regularly to proactively evaluate WIP & AR status and anticipated/expected billing and collection activity for the month. Recommend inventory that needs to be written-down/off.
• Reporting/analyzing client and practice group turns (lock up cycles), realization, write downs and client processes.
• Taking responsibility of the year end forecasting / target process for the respective practice groups within the firm
• Liaise with Executive Assistants, Billers & Collectors to facilitate the revenue process including quality control, process documentation and workload balancing.
• Monitor collections and coordinate with Collections team re: AR Management.
• Provide detail information to assist with short term (monthly) forecasting in billing and collections areas.
• Ensure Practice Group achieves monthly, quarterly and annual billing and collections budget
• Proactively monitor e-billing and address issues.  Work with collections, billing, e-billing team and client to effectively resolve issues.
• Ensure all requests from client and/or partner is actioned appropriately and promptly.
• Build relationships with large US clients for CRL’s in assigned practice group.
• Other duties relate to accounts as assigned by Revenue Manager.

Requirements

Education: Bachelor’s Degree in Accounting or Finance required.

Experience: Four years in comparable responsible accounting position required.  Experience with billing/collections accounting systems preferred.  Experience in a law firm or other service environment a plus.

Skills: Excellent PC skills, including MS Office Suite (Word, advanced Excel, and PowerPoint) and experience with an accounting/billing system (3E an advantage).  Possess a general knowledge of accounting theories and practices.  Ability to prioritize multiple tasks and work in a deadline-driven environment.  Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels.  Good decision maker and proven ability to manage time, people outside direct control, and resources in order to meet deadlines.  Demonstrated ability to manage projects and handle multiple competing priorities.  Ability to take initiative in handling projects and anticipating what needs to be done.  Able to solve problems quickly, effectively, and diplomatically.  Flexibility and ability to adapt to constantly changing priorities.

Other

Supervisory Responsibilities: None

Equipment To Be Used:  Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast-paced environment.  Make judgment decisions and adapt to changing work situations.  Grasp and apply new ideas.  Communicate with various personalities at all levels.

Working Conditions: Works in typical office setting.  Occasionally called upon to work hours in excess of your normal daily schedule.